Issue - meetings

To agree the Risk Management Strategy, as recommended by the Audit Committee and Policy and Resources Committee.

Councillor Stephen Giles-Medhurst moved the recommendation as set out in the report, seconded by Councillor Tony Humphreys.

Members expressed their gratitude to the Director of Finance and her team for their diligent management of fiscal risks.

Councillor Philip Hearn proposed an amendment to the Risk Management Strategy, seconded by Councillor Oliver Cooper, emphasising that the Green Belt is a crucial area that warrants consideration, and suggested adding the following amendment to Appendix A of the report:

• To add a separate column to the right of the second table at Appendix A, concerning impact of the Green Belt. The precise risk thresholds to be agreed by the Audit Committee.

Members expressed uncertainty about how the proposed amendment to include the impact of the Green Belt aligns with the Council's financial policies, particularly in relation to impact classification and legal obligations.

The Chair requested for the proposed amendment to be provided in writing to Members, the Chief Executive and the Monitoring Officer.

Councillor Harry Davies left the meeting at 21:22 and returned at 21:23.

The Chief Executive clarified that while the Risk Management Strategy focuses on corporate risks, there should be a debate on whether certain risks ought to be included in the strategy, on the basis that this is about corporate risks to the organisation, as outlined in 7.1 within the strategy.

The Conservative Group argued against the misconception that the Risk Management Strategy is solely financial, emphasising the importance of including non-financial factors such as service disruption, reputation, legal obligations and community impact. They suggested that specific thresholds, related to Green Belt development should be established to better mitigate risks and delegating the setting of these thresholds to the Audit Committee.

Members raised concerns that there seem to be a fundamental misunderstanding regarding the purpose of the table within the Risk Management Strategy, and while they supported the importance of the Green Belt, they argued that this discussion was not appropriate for the current meeting, and should be debated at the Audit Committee with auditors present. Furthermore, they expressed frustration that this had not been raised prior to the meeting, and emphasised the need for proper procedure, including consulting with officers and allowing for a thorough review of the suggestion. In addition, Members proposed that the item be withdrawn unless an immediate decision was legally required.

The Chief Executive responded by clarifying that the decision to withdraw the amendment to the motion lies with the proposer. If the proposer chooses not to withdraw the amendment, a decision will be required.

Councillor Philip Hearn stated that he wished to withdraw the amendment to the motion, on the understanding that the proposed amendment will be considered at the next Audit Committee meeting.

Councillor Stephen Giles-Medhurst reiterated that Councillor Philip Hearn had withdrawn his proposed amendment based on the agreement that the amendment will go to Audit Committee for consideration. In response the Chief Executive clarified that a vote is then required on the substantive item if it is to remain on the  ...  view the full minutes text for item 35

The Risk Management Strategy was last reviewed in March 2022 and is reviewed every two years. Policy & Resources Committee is asked to consider the latest revision of the Councils Risk Management Strategy before it is presented to the Council’s Policy and Resources Committee.

Recommendation

That Policy & Resources Committee recommend the adoption of the updated Risk Management Strategy to Full Council.

Phil King, Data Protection and Resilience Manager, presented the report.

In discussion of the risk register, officers confirmed that the register was reviewed quarterly and, where required, updated, with any financial implications reflected in the budget updates.

RESOLVED: That Policy and Resources Committee recommend the adoption of the updated Risk Management Strategy to Full Council.

The Risk Management Strategy was last reviewed in March 2022 and is reviewed every two years. Audit Committee is asked to consider the latest revision of the Councils Risk Management Strategy before it is presented to the Council’s Policy and Resources Committee.

Recommendation:

That Audit Committee recommend the adoption of the updated Risk Management Strategy to Policy and Resources Committee.

Phil King, Data Protection and Resilience Manager, presented the Risk Management Strategy report. The Risk Management Strategy was last reviewed in March 2022 and is reviewed every two years. Audit Committee is asked to consider the latest revision of the Councils Risk Management Strategy before it is presented to the Council’s Policy and Resources Committee.

RESOLVED: to note the Risk Management Report.