Agenda item

7a) Health & Safety Policy Statement 2023

Recommendation: that the Health & Safety Policy statement be agreed.

7b) Customer Experience Strategy

Recommendation: to approve the adoption of Customer Experience Strategy 2023-2026

7c) CIL Applications:

·         Mill End Community Centre

Recommendation to approve CIL funding for the following schemes detailed in Table 1 of this report and summarised in the table below:

Table 1.

And any changes to the scheme proposals or variation of the financial requirements by up to 25% of the agreed commitment to be delegated to the Associate Director to determine in consultation with the Lead Member.

7d)       Pedestrian Bridge, Aquadrome, Rickmansworth

The recommendation is that Members approve CIL funding for the following schemes detailed in Table 1 of this report and summarised in the table below for 2023/2024:

Any request for additional monies for this specific project is delegated to the Director of Finance, in consultation with the Lead Member, to determine having regard to the economic context and timescales for implementation, and who would consider an increase of up to 15% of the total CIL monies agreed.

7e)       Substitutes on Licensing Committee

Recommendation: to rescind the decision of full Council made on 23 May 2023 which permitted substitutes to sit on Licensing Committee.

7f) Summary of the Financial Year End Position 2022/23

Recommendation:

That the favourable revenue year end variance after carry forwards of £138,356 to be noted.

That the capital year end position as summarised in paragraph 2.6 and Appendix 3 be noted.

To approve to carry forward the unspent service budgets from 2022/23 to 2023/24 which total £490,772 to enable completion of projects as detailed at Appendix 2.

To approve the rephasing of capital projects from 2022/23 to 2023/24 which total £10,885,484 as detailed at Appendix 4.

To approve the creation of a new Commercial Risk earmarked reserve to manage financial risk associated with commercial ventures.

Agenda for Policy and Resources Committee on Monday, 12th June, 2023, 7.30 pm - Modern Council (threerivers.gov.uk)

7a) Health & Safety Policy Statement 2023

Councillor Sarah Nelmes, seconded by Councillor Stephen Giles-Medhurst moved the recommendation.

On being put to Council the motion was declared CARRIED by the Chair of Council having been agreed by general assent.

RESOLVED:

That the Health & Safety Policy statement be agreed.

7b) Customer Service Strategy

Councillor Sarah Nelmes, seconded by Councillor Stephen Giles-Medhurst moved the recommendation.

Councillor Oliver Cooper, seconded by Councillor Philip Hearn proposed an amendment to the recommendation that the third bullet of page 11 of the strategy, be replaced with “Providing a telephone option for those who do not have access or are unable to use the internet” with “Providing a telephone option with an aim of answering calls within 5 rings.”

The Monitoring Officer advised that the proposed amendment could not be moved or debated as it would be contrary to Rule 11(6) due to the likely cost exceeding£10k.

On being put to Council the substantive motion was declared CARRIED by the Chair of Council the voting being 26 For, 10 Against and 0 Abstentions.

RESOLVED:

Approved the adoption of Customer Experience Strategy 2023-2026

7c) CIL Application – Mill End Community Centre

Councillors Sarah Nelmes and Roger Seabourne declared non-prejudicial interests in this item as they were a member of the Mill End Community Centre.  They would not vote would remain in the room for the debate.

Councillor Stephen Giles-Medhurst moved, seconded by Councillor Chris Lloyd, the recommendations as set out in the report.

On being put to the Council the motion was declared CARRIED by the Chair of Council, the voting being by general assent.

(Councillors Sarah Nelmes and Roger Seabourne did not vote)

RESOLVED:

Approved CIL funding for the following schemes detailed in Table 1 of this report and summarised in the table below:

Table 1.

And any changes to the scheme proposals or variation of the financial requirements by up to 25% of the agreed commitment to be delegated to the Associate Director to determine in consultation with the Lead Member.

7d) Pedestrian Bridge, Aquadrome, Rickmansworth

Councillor Stephen Giles-Medhurst moved, seconded by Councillor Chris Lloyd, the recommendations as set out in the report.

On being put to Council the motion was declared CARRIED by the Chair of Council the voting being by general assent.

RESOLVED:

The recommendation is that Members approve CIL funding for the following schemes detailed in Table 1 of this report and summarised in the table below for 2023/2024:

Any request for additional monies for this specific project is delegated to the Director of Finance, in consultation with the Lead Member, to determine having regard to the economic context and timescales for implementation, and who would consider an increase of up to 15% of the total CIL monies agreed.

7e) Substitutes on Licensing Committee

Councillor Stephen Giles-Medhurst moved, seconded by Councillor Sarah Nelmes moved the recommendation to rescind the decision at Annual Council in accordance with Rule 22.

On being put to Council the motion was declared CARRIED by the Chair of Council, the voting being by general assent.

RESOLVED:

To rescind the decision made at the Annual Council meeting on 23 May 2023 which permitted substitutes to sit on Licensing Committee.

7f) Summary of the Financial Year End Position 2022/23

Councillor Keith Martin moved, seconded by Councillor Stephen Giles-Medhurst the recommendations.

On being put to Council the recommendation was declared CARRIED the voting being 26 For, 0 Against and 10 Abstentions.

RESOLVED:

That the favourable revenue year end variance after carry forwards of £138,356 to be noted.

That the capital year end position as summarised in paragraph 2.6 and Appendix 3 be noted.

To approve to carry forward the unspent service budgets from 2022/23 to 2023/24 which total £490,772 to enable completion of projects as detailed at Appendix 2.

To approve the rephasing of capital projects from 2022/23 to 2023/24 which total £10,885,484 as detailed at Appendix 4.

To approve the creation of a new Commercial Risk earmarked reserve to manage financial risk associated with commercial ventures.