Agenda item

The Chair had agreed to take this item as urgent business so that the Committees can be appointed to for the local government year 2022/23 and agree details on how meetings are held.  The details had been agreed with the Group Leaders.

Appoint to the Policy and Resources Committee

To appoint Members to serve on the Policy and Resources Committee in accordance with the Council Constitution to include the Leader of the Council, Deputy Leader of the Council and the 7 Lead Members as appointed in Items 15, 16 and 17 above.

 

On being put to Council the motion was declared CARRIED by the Vice-Chair in the Chair the voting being by general assent.

 

RESOLVED:

 

Appointed Members to serve on the Policy and Resources Committee in accordance with the Council Constitution to include the Leader of the Council and the 7 Lead Members as appointed in Item 15, 16 and 17 above.

 

Liberal Democrat Members:

Councillors Sarah Nelmes (Chair of the Committee)

Resources (Policy and Resources) – Cllr Keith Martin

Economic Development and Planning Policy (General Public Services and Economic Development) – Cllr Stephen Giles-Medhurst

(Public Services) (General Public Services and Economic Development) – Cllr Paul Rainbow

Housing, Public Health and Wellbeing (General Public Services and Economic Development) – Cllr Andrew Scarth

Leisure (Climate Change, Leisure and Community) – Cllr Chris Lloyd

Sustainability and Climate (Climate Change, Leisure and Community) – Cllr Jon Tankard

Community Partnerships (Climate Change, Leisure and Community) – Cllr Steve Drury

Conservative Group Members:

Councillors Oliver Cooper, Philip Hearn, Abbas Merali

Labour Group Member:

Councillor Stephen Cox

Green Group Member:

Councillor Chris Mitchell

 

(b)       To appoint Members to the Planning, Regulatory Services, Licensing, Infrastructure, Housing and Economic Development, Leisure, Environment and Community, Audit and Council Tax Setting Committees

 

Councillor Sarah Nelmes moved, seconded by Councillor Stephen Giles-Medhurst the appointment of Members as detailed on the spreadsheet with the following amendments:

 

Councillor Roger Seabourne be replaced with Councillor Jonathon Solomons on the Audit Committee

 

Councillor Oliver Cooper spoke on the allocation of seats and although they were delighted to see some changes to the allocations on planning and audit they had questioned the percentages allocated for the seats on the committees and the legality of the proportionality which had been provided to Council.  It was vital that the details were correct.

The Monitoring Officer responded that the details provided on proportionality were not illegal or unlawful and were in accordance with provisions contained in section 15(4) of the Local Government and Housing Act 1989

 

On the motion being put to Council the Vice-Chair in the Chair declared the motion CARRIED the voting being 25 For, 11 Against and 0 Abstentions.

 

RESOLVED:

 

Planning Committee - 11 Members

Liberal Democrats – 6 Members

Councillors Sara Bedford, Steve Drury, Matthew Bedford, Ruth Clark, Chris Lloyd, Khalid Hussain

Conservative Group – 4 Members

Councillors Philip Hearn, Debbie Morris, Ian Morris, David Raw

Labour Group – 1 Member

Councillor Stephen King

 

Regulatory Committee – 11 Members

Liberal Democrats – 6 Members

Councillors Roger Seabourne, Tony Humphreys, Matthew Bedford, David Major, Andrew Scarth, Raj Khiroya

Conservative Group – 3 Members

Councillors Ciaran Reed, David Coltman, Ian Morris

Labour Group – 1 Member

Councillor Stephen Cox

Green Group – 1 Member

Councillor Narinder Sian

 

Licensing Committee – 11 Members

Liberal Democrats – 6 Members

Councillors Roger Seabourne, Tony Humphreys, Matthew Bedford, David Major, Andrew Scarth, Raj Khiroya

Conservative Group – 3 Members

Councillors Ciaran Reed, David Coltman, Ian Morris

Labour Group – 1 Member

Councillor Stephen Cox

Green Group – 1 Member

Councillor Narinder Sian

 

General Public Services and Economic Development Committee – 11 Members

Liberal Democrats – 6 Members

Councillors Stephen Giles-Medhurst, Andrew Scarth, Paul Rainbow, Jonathon Solomons, Kevin Raeburn, Chris Whately-Smith

Conservative Group – 3 Members

Councillors Andrea Fraser, David Raw, Oliver Cooper

Labour Group – 1 Member

Councillor Joan King

Green Group – 1 Member

Councillor Chris Mitchell

 

Climate Change, Leisure and Community Committee – 11 Members

Liberal Democrats – 6 Members

Councillors Chris Lloyd, Steve Drury, Jon Tankard, David Major, Louise Price, Anne Winter.

Conservative Group – 3 Members

Councillors Ciaran Reed, Abbas Merali, Ian Morris

Labour Group – 1 Member

Councillor Stephen King

Green Party – 1 Member

Councillor Chris Mitchell

 

Audit – 9 Members

Liberal Democrats – 5 Members

Councillors Tony Humphreys, Ruth Clark, Khalid Hussain, Jonathon Solomons and Raj Khiroya

Conservative Group – 4 Members

Councillors Lisa Hudson, Andrea Fraser, Ciaran Reed and Rue Grewal

 

Council Tax Setting – 5 Members

Liberal Democrats – 3 Members

Councillors Sarah Nelmes, Keith Martin and Stephen Giles-Medhurst

Conservative Group – 2 Members

Councillors Oliver Cooper, Philip Hearn

 

(c)        To appoint substitute Members

On being put to Council the motion was declared CARRIED by the Chair of Council with the voting being by general assent.

 

RESOLVED:

 

                        Agreed the appointment of all Members to act as substitutes on the Council Committees excluding the Licensing Committee.

 

Following the voting and agreement of this resolution under Rule 22(1)(a) 10 Members requested that the vote be retaken with regard to not having substitutes on the Licensing committee.

 

Councillor Steve Drury moved, seconded by Councillor Stephen Giles-Medhurst that substitutes be allowed on the Licensing Committee

The meeting was adjourned to allow the Chief Executive and Monitoring Officer to consider the motion.

 

The Monitoring Officer advised they would check the legality of the motion under the Licensing Act 2003 to allow substitute Members on the Licensing Committee and would report following the meeting.

 

On being put Council the amended motion was declared CARRIED by the Vice-Chair in the Chair the voting being by general assent.

 

RESOLVED:

Agreed that all Members could be appointed as substitute Members on the Licensing Committee.

 

Agreed the appointment of the following named substitutes for the Planning Committee:

                        Liberal Democrats:

                        Councillors Stephen Giles-Medhurst, Raj Khiroya, Sarah Nelmes, Phil Williams, Louise Price, Chris Whately-Smith

Conservative Group: Councillors Andrea Fraser, Rue Grewal, Abbas Merali, Reena Ranger OBE

Labour Group: Councillor Stephen Cox

 

Agreed that Licensing sub-committee hearings can be held either virtually/remotely,  as a face-to-face hearing or as a hybrid hearing but that the hearing be livestreamed.

Agreed that Local Area Forum meetings be held either virtually/remotely, as face to face meetings or as hybrid meeting and that the Chair of the Forum makes the decision on how each meeting is held.

Agreed that Sub-Committee meetings be held either virtually/remotely, as face to face meetings or as a hybrid meeting but that they be livestreamed.