Agenda

To receive any apologies for absence.

To approve as a correct record, the minutes of the meeting held on 01 June and 29 June 2026.

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chair to rule on the admission of such items.

To receive any declarations of interest.

To Council:

·         That the revenue budget virements as set out in Appendices 1 to 3 and noted in paragraph 4.1.4 be approved and incorporated into the three-year medium-term financial plan.

·         That the revenue budget supplementary estimates of £0.272m as set out in appendices 1 to 3 and noted in paragraph 4.1.5 be approved and incorporated into the three-year medium-term financial plan.

·         That the revenue variances to be managed of £0.128m as set out in appendices 1 to 3 and noted in paragraph 4.1.6 be noted.

·         That the capital budgets of £0.277m as set out in appendices 1 to 3 and noted in paragraph 4.4.2 be approved and incorporated into the three-year medium-term financial plan.

That Policy and Resources recommend to Council:

·         To agree the process and procedure detailed in Appendix 4, with minor amendments delegated to the Director of Finance and Head of Regulatory 2 Services in consultation with the Lead Member for Planning and the Chair of the Planning Committee.

·         To agree the required changes to the constitution and as detailed in Appendix 5 to enable the new regulations, process and procedures to be implemented, including:

·         Define the nominated officer(s)/member(s).

·         Define Own Interest.

·         Receipt of a petition can no longer trigger a committee call-in.

·         Set the maximum number of Planning Committee at 13. and any other changes required with minor amendments delegated to the Director of Finance and Head of Regulatory Services in consultation with the Lead Member for Planning and the Chair of the Planning Committee:

o   To delegate authority to the Director of Finance in consultation with the Head of Planning Policy and Conservation to update the Statement of Community Involvement to align with the changes to the constitution, together with such other necessary changes

o   That public access to the report be immediate.

o   That public access to the decision be immediate.

That:

·         Policy and Resources Committee approve the revised terms of the Solar PV and Battery Grant Scheme:

o   Increasing the maximum grant available from £3,000 to £6,500 per eligible small and medium enterprises, with a requirement for 50% match funding

o   Extending eligible organisations to include community buildings, in addition to eligible small and medium enterprises

o   Extending the duration of the grant scheme until March 2028

That:

·         The Policy and Resources Committee recommends to Full Council that £165,000 of capital funds be allocated to be used as match funding towards the Aquadrome Project as detailed at point 1.5 and between points 3.7 and 3.10, should a funding application to the Community Infrastructure Levy be unsuccessful.

·         That public access to the report be immediate.

·         That public access to the decision be immediate.

That:

·         The Committee approves the revised Cemetery Rules and Regulations attached at Appendix A.

·         The Committee authorises officers to implement the revised Cemetery Rules and Regulations and publish them on the Council's website.

·         The Committee approves the removal or cutting back of trees identified as causing damage to memorials or requiring significant maintenance, with works being carried out sensitively and, wherever practicable, following communication with affected families.

·         The Committee approves the removal of redundant and unsafe benches and confirms that in circumstances where the Council wishes to replace a bench in an existing location, replacement memorial benches will be permitted only by the Council and installed only by the Council in accordance with the Council’s current policy.  The Council will make every effort to contact the family of the memorialised prior to bench removal.

That:

·         Policy & Resources Committee agree and adopt the Customer Experience Strategy 2026-2029.

That the Committee agree the following draft recommendations and to move to stage 2 of the consultation:

·         Little Green Lane: To change the ward boundary around the proposed development site north of Little Green Lane from Sarratt Parish Council to Croxley Green Parish Council.

·         Penn and Mill End, Maple Cross and West Hyde:

To create a separate parish council for Penn and Mill End, Maple Cross and West Hyde area subject to confirmation of the boundary, electorate, council size, name and financial viability.

OR

·         To merge the unparished areas of Penn and Mill End with Batchworth Community Council, and Maple Cross and West Hyde with Chorleywood Parish Council.

OR

·         Consult on two new separate parish councils of Penn and Mill End, and Maple Cross and West Hyde subject to confirmation of the boundary, electorate, council size, name and financial viability.

OR

·         Take no action at this time.

·         Heronsgate: To prepare a mapped single-member Hersongate parish ward within Chorleywood Parish, without increasing the overall number of Chorleywood Parish Councillors by moving 1 Councillor from the Chorleywood South Ward to the new Heronsgate Ward as discussed at the Policy and Resources Meeting on 09 March 2026.

·         To make no other changes to existing parish boundaries, parish wards, parish names, parish status or councillor numbers at this stage, except for changes consequential upon recommendations 2.1.1 to 2.1.3.

·         To proceed to the second stage of consultation on the draft recommendations once the required maps, electorate forecasts and implementation information have been prepared.

To note the work programme.